Photoshoot

Basic Department Description

• To take pictures at the designated photo shoot area.
• To edit all picture taken during the convention and to upload to a single account.
• Potentially take the fursuit parade photograph.
• Should have a you own camera.
• You should know how to pose people.
• You need to be social and able to take control.
• You need to be able to properly take a photograph with multiple lighting sources.
• Think on the fly and adapt to changes.
• Staff email: You will not need a forward facing “job” email address as you will be communicating mostly with internal staff and most of your job will happen at con. You will use a personal addresss unless you really require a personal VancouFur email, please talk to the chair/IT/Admin to request one. not garuanteed.

Yearly Responsibilities

• To communicate with anyone that is involved with deciding the scene or building of the scene (as in background and props and area that will be designated for the photo shoot). (Theming lead)
• To get budget approval for additional lighting if needed.
• Number of volunteers is unknown, currently just 1 person.
• Equipment needed: Camera, lighting equipment, power cords and bars, gaffer, table, chair, background, props, ladder (if I am to do the fursuit parade photo), pylons (also if I am to do the fursuit parade photo).
• Updates/prompts should be sent to Social Media: Monthly reminders (Once a week/a few times a week closer to the convention) that they can get their photo taken during the con for free. Also a reminder that these pictures will be posted on [[1]]

Your Department on the Website/in the Conbook

• Under the fursuit section in the conbook there should be a little blurb saying there will be pictures taken during the convention for free and during the agreed times.
• Make sure to have someone look over the information before sending it to the respective lead.
• Send it to the respective lead.
• Make sure to test the contact page (website) that the form sends an email to you.
• Make sure that your email is listed on the contact page (website) outside of the form.
• If you have any future updates, make sure to send them to the Web Lead!
• If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it!

6 Months before con, what do you need to have done?

• Make sure you know what is the scenery that will be made (background and props).
• Make sure the room or area that you will be using for photos is talked about so you know the lighting/placement before hand.

3 Months before con, what do you need to have done?

• Get status update and details on the scenery to start thinking about what type of lighting will be needed.
• Look for lighting that will be needed and quotes.
• Possibly make reservation for lighting if you know what is needed.
• You should start building a schedule for your team.

1 Month before con, what do you need to have done?

• If I am given a room it will need to be empty except 1 or 2 tables (depending on the size or the table and room) and at least 5 chairs. (Make sure you send this request -called a BEO- with the layout you want for your hotel items, to the hotel lead.)
• Send in any needed information to the Conbook for print.
• Lighting needs to be booked and the Logistics lead needs to be informed to bring the lighting to and from the con.

After the Convention/Before the Firing Party

• Make sure all your volunteers (and yourself) got inputted into the system for their hours.
• Update your guide with any new/relevant information/changes.
• A staff feedback survey will be emailed out and sent into the staff chats. Please fill this out ASAP!
• Make any staffing suggestions to the next years' chair. (If you want to work again, staff who excelled and where, etc.)
• If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [email protected] & [email protected] and then fill out [[2]]

Break down of contacts

• Theming lead (to discuss the photoshoot props)
• Logistics (For transport of any needed equipment)
• Programming (to discuss the photoshoot times and get them on the schedule)

Who is your executive contact?

• Business Executive @ [email protected]

Do you have contacts outside of VF staff that you should be in contact with:

• Lighting rental listed below

Department Inventory and Ordering Resources

list who you have ordered products from?

• I rent from Leo's Camera [[3]]

what remaining inventory you have from this year?

• Nothing.

List possible ordering alternatives for future years if any

• Need to get alternative resources for lighting rentals..

General feedback/tips for future staff when ordering products

• You could ask [email protected] , The theater crew, etc.

Do's and Don'ts of the Department

What worked well/Would suggest doing again?

• No complaints that I personally heard. Though I would like to order pylons for the fursuit parade photograph, this would make my job a lot easier.
• Also to have a gopher with me to help with the process with the fursuit parade picture.

What didn't work/would suggest to avoid?

• The area that was used was alright though the lighting could be better. Almost all the surfaces were fairly reflective (tile floor, polished wood, giant mirror). As well as there was a few times people would cut through behind the background and would be in the picture. Also sometimes with different angles you would see inside the 2 main ballrooms.

What would you suggest to be done for the future years of your department that aren't already in motion?

• Possibly have my own room (if I do I will need signage) or a very high background. Possibly push the background all the way against the wall to give me more FOV.

Other Resources

• Previous Photos were posted on [[4]]
• If you are new to the post, please discuss with the VancouFur Media Executive on what you would like to do. If you want to host it on your own album, that is fine. VancouFur also has its own Flickr with yearly groups and albums for your use as well.