VancouFur

Main Events

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Basic Department Description

What do you do for the convention/What is your purpose?

  • Your purpose is to contact/find panels for your track topic.

What skills are handy for those in this position?

  • Communication skills (email/etc)
  • General computer skills and being able to search furry sites for potential panelists.
  • Social Media communication skills are always a bonus.
  • Being able to sell the idea for someone to do a panel. (either to come up with their own idea and be their sounding board for them to come up with one or to offer up suggestions or panels we have that have no panelist currently.)

What is your staff email?

  • Track leads do not currently have emails usually. If you require one please contact IT/Admin/Chairs to get this setup.

Yearly Responsibilities

Art Track

  • You are to find artists who wish to do art related tracks. Artists include traditional 2D, and 3D artists/crafters (that are not fursuit related) of various kinds.
  • This can include (but isn’t limited to) Drawing games, instructional panels, charity drawing panels, knowledges sharing (eg: How to commission art, social media for artists, etc), Q&A, Art Jams, etc.
  • Hashtags/Keywords to search:
  • Art
  • Artist
  • Craft
  • Painting
  • Drawing
  • Anthro (usually include one of these fandom defining words in each search)
  • Furry (usually include one of these fandom defining words in each search)
  • Furries (usually include one of these fandom defining words in each search)
  • VancouFur / VF2017 / Vancoufur2017 (look for people who have come/run panels before and see if they want to again!)
  • (etc)
  • Places to look:
  • Artist Groups (have to join from personal accounts)
  • Check Sched for previous panels in previous years: [[9]]

[[10]]
[[11]]
[[12]]

  • Email artists in DD/AA (once selected) to ask if they would like to do panels
  • ASK PROGRAMMING FOR PREVIOUS YEAR PANELISTS IN THE ARTIST TRACK!

Writing Track

  • You are to find writers who wish to do writing related tracks.
  • This can include (but isn’t limited to) Writing games, instructional panels, charity writing panels, etc.
  • Hashtags/Keywords to search:
  • Literature
  • Writing
  • Anthro (usually include one of these fandom defining words in each search)
  • Furry (usually include one of these fandom defining words in each search)
  • Furries (usually include one of these fandom defining words in each search)
  • Poetry
  • Artist
  • Novel
  • Short story
  • VancouFur / VF2017 / Vancoufur2017 (look for people who have come/run panels before and see if they want to again!)
  • (etc)
  • Places to look:
  • Canadian and Washington area forums
  • ASK PROGRAMMING FOR PREVIOUS YEAR PANELISTS IN THE WRITER TRACK!

Fursuit track (FULL GUIDE HERE)

  • You are to find Fursuiters (crafters/makers/performers included) who wish to do Fursuit related tracks.
  • This can include (but isn’t limited to) fursuit games, instructional panels, charity fursuit panels, performances, etc.
  • Hashtags/Keywords to search:
  • Fursuit
  • Costume
  • Fursuit Maker/Builder
  • Furry
  • Anthro
  • Furries
  • Cosplay
  • Places to look:
  • Canadian and Washington area forums
  • ASK PROGRAMMING FOR PREVIOUS YEAR PANELISTS IN THE FURSUIT TRACK!

Gaming Track

  • You are responsible for organizing the board gaming room
  • Finding people to put on gaming events in the room
  • Organizing sign up sheets and other necessities you feel are needed.
  • You are responsible for being the point of communication for the video games room.
  • Contact them to notify we want them to be apart of the con
  • Make sure they know the sizing/dimensions of the room + outlets, etc. Especially if it’s a new/different room then they are used to
  • Ask them to create a BEO for their layout for the room so the hotel can set things up

Tech Track (Optional)

  • You are to find tech furs who wish to do tech related tracks.
  • This can include (but isn’t limited to) tech/games, instructional panels, charity panels, etc.
  • Hashtags/Keywords to search:
  • Furries
  • Anthro
  • Furry
  • Tech
  • IT
  • Information technology
  • Infotech
  • Mechanical
  • Computers
  • technology
  • Places to look:
  • Techie Furs
  • Dev Furs
  • Engineering Furs
  • Tech Groups
  • Canadian and Washington area forums
  • ASK PROGRAMMING FOR PREVIOUS YEAR PANELISTS IN THE TECH TRACK!
  • Other Possible Tracks: Pony, Music and Performance

General Track

  • This track is handled by Programming Lead and 2nd. Any panel that does not fit other one of the other tracks will managed by the lead. This includes music and performance, socials, or any other miscellaneous panels.
  • Certain panels/events such as Saturday Morning Cartoons and So This Is Your First Con are expected to occur every year. Draw up a list of these panels and try to get these filled in addition to managing the panels submitted by attendees.

Your Department on the Website/in the Conbook

  • Tracks are basically used for programming and conbook labels. Your job is to get people interested and volunteering to run panels. The panelists will still use the Programming/Panel submission form to submit forms and the programming team will handle the rest. So, you do not need any info for conbook or website unless you are the programming lead.

6 Months before con, what do you need to have done?

  • Make sure you have put out notices to all the places you can and have talked to some people about panels by now.
  • Make sure to do more rounds of communication every month or so if you can help it.
  • Check in with Programming to see what they have and what they are lacking. Try to fill in the blanks.
  • Double check the programming/Panel submission close date!

3 Months before con, what do you need to have done?

  • Check in with Programming to see what they have and what they are lacking. Try to fill in the blanks.
  • Double check the programming/Panel submission close date!
  • Make sure to post about panel submission due dates wherever you post!
  • You should start building a schedule for your team alongside the programming lead

1 Month before con, what do you need to have done?

  • Make sure any outstanding information that programming/conbook may need from you, is with them.
  • Otherwise, Panels will most likely be closed or close to being closed. Do any final checks and adverts about due dates wherever you can!

After the Convention/Before the Firing Party

  • Make sure all your volunteers (and yourself) got inputted into the system for their hours.
  • Update your guide with any new/relevant information/changes.
  • A staff feedback survey will be emailed out and sent into the staff chats. Please fill this out ASAP!
  • Make any staffing suggestions to the next years’ chair. (If you want to work again, staff who excelled and where, etc.)
  • If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [email protected] & [email protected] and then fill out [[32]]

Break down of contacts

Who is your executive contact?

Do you have contacts outside of VF staff that you should be in contact with?

  • Any of the track resources above! If you find more contacts, post them here if they are a specific person!

Do's and Don'ts of the Department

  • What worked well/Would suggest doing again?
  • What didn't work/would suggest to avoid?
  • What would you suggest to be done for the future years of your department that aren't already in motion?
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