Basecamp

Basecamp is the central communication tool for all VancouFur staff.

Best Practices

1. HQ and Teams
   • VancouFur 2018 HQ broadcasts to EVERYONE
   • Each Branch (Business, Events, Hotel, Media, Operations) has a Team
     • Use teams to communicate between departments
     • Departments with lots of requests (website, etc) should have todo lists
2. Projects
   • Small scope, large ontaking
   • Only make one if you need many todos and message boards
   • Keep a minimal number of people in them
   • Make sure chair and admin are there to add people
3. Tools
   • Main tools use: Message Boards, Todos, Schedule
   • Campfires are used at project owner discretion
     • Telegram works better
   • Other tools are not used
   • Do not use Files, put documents on Google Drive
4. TODOs - Hot Potato
   • A TODO item is a Hot Potato that you must respond to
   • To deal with a TODO, do one of the following
     1. Answer the request / item and assign it back to whom gave it to you
     2. Mark it as complete, if it is
     3. Find the correct owner
     4. Give it a due date
   • Only ONE person is assigned a todo item at a time
   • Give the todo a simple but completable task
     • One to two sentences at most
     • An action or question that can be completed or answered
   • If multiple people are needed, mention them in the details
     • Use the at-symbol system built into basecamp