Dealer's Den: Difference between revisions
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* Dealer's Den selects, sets up, and manages the convention's Dealer's Den vendors. | * Dealer's Den selects, sets up, and manages the convention's Dealer's Den vendors. | ||
* Organization, impartiality (Being unbiased) | * Organization, impartiality (Being unbiased) | ||
* [[[email protected]]] & [[[email protected]]] (These are the forward facing | * [[[email protected]]] & [[[email protected]]] (These are the forward facing "job” emails that get posted to the public and forward emails to your personal VF email. Your personal VF email is what you log in to and use to read and respond to emails.) | ||
* Your executive is the Business Executive | * Your executive is the Business Executive | ||
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* If you are planning on doing a table share, and with whom. | * If you are planning on doing a table share, and with whom. | ||
* Weather they require power/electrical outlet or not | * Weather they require power/electrical outlet or not | ||
* A section for other table requests. Some people have specific setups and will have wall space or | * A section for other table requests. Some people have specific setups and will have wall space or "end table” needs to fit their setup. Who they sit next too is also something they can request. | ||
* Make sure in a description field somewhere that the form includes (or a link to these rules/reminders. | * Make sure in a description field somewhere that the form includes (or a link to these rules/reminders. "Please be sure to read all of the dealers den rules before applying” or what-have-you.) | ||
* | * "Dealers from outside of Canada should make sure that they are in compliance with the[[]][[requirements to sell their wares in Canada]] | ||
* A temporary business permit is not required to sell at Vancoufur | * A temporary business permit is not required to sell at Vancoufur | ||
* Payments are are non-refundable and non-transferable. | * Payments are are non-refundable and non-transferable. | ||
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* Hire a panel/group of staff/non staff to review applications. | * Hire a panel/group of staff/non staff to review applications. | ||
== Dealers Den Selection Panel Guidelines == | |||
* Marketability | * Marketability | ||
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* Manage Dealer's Den application opening and closing, completed list of accepted Dealers, any changes to the list throughout the year. | * Manage Dealer's Den application opening and closing, completed list of accepted Dealers, any changes to the list throughout the year. | ||
Your Department on the Website/in the Conbook | == Your Department on the Website/in the Conbook == | ||
* Dealer's Den must have a list of selected Dealers on the website, as well as a room layout including table numbers. | * Dealer's Den must have a list of selected Dealers on the website, as well as a room layout including table numbers. | ||
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* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it! | * If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it! | ||
6 Months before con, what do you need to have done? | == 6 Months before con, what do you need to have done? == | ||
* Dealer's Den set up in Convention Master, Dealers selected and assigned to tables. | * Dealer's Den set up in Convention Master, Dealers selected and assigned to tables. | ||
* Information should be sent to website for them to populate a dealer/artist list with website links. | * Information should be sent to website for them to populate a dealer/artist list with website links. | ||
3 Months before con, what do you need to have done? | == 3 Months before con, what do you need to have done? == | ||
* Do you have enough volunteers? | * Do you have enough volunteers? | ||
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* You should start building a schedule for your team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.) | * You should start building a schedule for your team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.) | ||
1 Month before con, what do you need to have done? | == 1 Month before con, what do you need to have done? == | ||
* Send in your BEO's to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | * Send in your BEO's to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | ||
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* Make sure security has door guards for before opening time, 8am to watch the room as dealers fill the space for prep, and thursday to set up, extra volunteers for thursday and sunday set up and takedown. | * Make sure security has door guards for before opening time, 8am to watch the room as dealers fill the space for prep, and thursday to set up, extra volunteers for thursday and sunday set up and takedown. | ||
After the Convention/Before the Firing Party | == After the Convention/Before the Firing Party == | ||
* Make sure all your volunteers (and yourself) got inputted into the system for their hours. | * Make sure all your volunteers (and yourself) got inputted into the system for their hours. | ||
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* If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] | * If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] | ||
Break down of contacts | == Break down of contacts == | ||
* Contact hotel lead for any room-related requirements and catering from Tivolii's | * Contact hotel lead for any room-related requirements and catering from Tivolii's | ||
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* Volunteers lead for needed staff to watch over dealers den during the event days (a gohper going around checking in on dealers, getting them water, etc is awesome.) | * Volunteers lead for needed staff to watch over dealers den during the event days (a gohper going around checking in on dealers, getting them water, etc is awesome.) | ||
Do | == Do's and Don'ts of the Department == | ||
* Dealer's Lunch menus worked very well and should be continued with Tivolis restaurant. | * Dealer's Lunch menus worked very well and should be continued with Tivolis restaurant. | ||
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== PLEASE REMEMBER == | == PLEASE REMEMBER == | ||
* Always respond to emails/contacts, even if it is just to say | * Always respond to emails/contacts, even if it is just to say "I recieved your email and will get back to you soon!” / "I don't know the answer but I am looking into it for you!” | ||
* Be sure to contact the Chairs or Admin to make sure you have access to the materials you will need for the year like your Staff Email, Access to any folders/sites with materials, etc. (Be on the lookout for invites or emails to these things and check your junk mail too!) | * Be sure to contact the Chairs or Admin to make sure you have access to the materials you will need for the year like your Staff Email, Access to any folders/sites with materials, etc. (Be on the lookout for invites or emails to these things and check your junk mail too!) | ||
* Make sure you TEST your new staff email (if any) and report problems immediately to the Chairs! (if you haven | * Make sure you TEST your new staff email (if any) and report problems immediately to the Chairs! (if you haven't gotten any emails in a while, do another test!) | ||
* Make sure you keep all of your information up to date with the convention staff! Contact the volunteers lead to update your information if the volunteers spreadsheet is not available for direct editing! | * Make sure you keep all of your information up to date with the convention staff! Contact the volunteers lead to update your information if the volunteers spreadsheet is not available for direct editing! | ||
* Do not WAIT for someone to contact you. If you have a moment to reach out, do so! Depending on who you are working with, the communication road may not be a 2 way street and you will have to do a lot of poking. Please be proactive! | * Do not WAIT for someone to contact you. If you have a moment to reach out, do so! Depending on who you are working with, the communication road may not be a 2 way street and you will have to do a lot of poking. Please be proactive! | ||