Rangers: Difference between revisions
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* Security requires a room to be available, such as a boardroom, for use during the convention. Security will schedule the use of this room for meetings with the party hosts or with anyone who has had their badge temporarily pulled. | * Security requires a room to be available, such as a boardroom, for use during the convention. Security will schedule the use of this room for meetings with the party hosts or with anyone who has had their badge temporarily pulled. | ||
* Security will run out of the ops-room for most other cases. | * Security will run out of the ops-room for most other cases. | ||
=== Minimum security === | |||
* Daytime - 2 pairs | * Daytime - 2 pairs | ||
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* Make a note of which updates/prompts should be sent to Social Media. (Remember, they can send out notices for more volunteers, due date reminders, opening dates, etc!) | * Make a note of which updates/prompts should be sent to Social Media. (Remember, they can send out notices for more volunteers, due date reminders, opening dates, etc!) | ||
Your Department on the Website/in the Conbook | == Your Department on the Website/in the Conbook == | ||
* Do you need a website/conbook page/blurb for your department/event? What information do you need on this page/blurb? Do you need to provide a layout design? | * Do you need a website/conbook page/blurb for your department/event? What information do you need on this page/blurb? Do you need to provide a layout design? | ||
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* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it! | * If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it! | ||
6 Months before con, what do you need to have done? | == 6 Months before con, what do you need to have done? == | ||
* Add in items your department should have completed by this time and items to finish ASAP. | * Add in items your department should have completed by this time and items to finish ASAP. | ||
3 Months before con, what do you need to have done? | == 3 Months before con, what do you need to have done? == | ||
* Do you have enough volunteers? | * Do you have enough volunteers? | ||
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* You should start building a schedule for your operations team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.) | * You should start building a schedule for your operations team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.) | ||
1 Month before con, what do you need to have done? | == 1 Month before con, what do you need to have done? == | ||
* Send in your BEO’s to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | * Send in your BEO’s to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | ||
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* Add in anything else your department needs! | * Add in anything else your department needs! | ||
After the Convention/Before the Firing Party | == After the Convention/Before the Firing Party == | ||
* Make sure all your volunteers (and yourself) got inputted into the system for their hours. | * Make sure all your volunteers (and yourself) got inputted into the system for their hours. | ||
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* If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] <sup>[[[c]]]</sup> | * If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] <sup>[[[c]]]</sup> | ||
Break down of contacts | == Break down of contacts == | ||
* Who on staff do you need to be in contact with regularly for your department to function? | * Who on staff do you need to be in contact with regularly for your department to function? | ||
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* Do you have contacts outside of VF staff that you should be in contact with? | * Do you have contacts outside of VF staff that you should be in contact with? | ||
Department Inventory and Ordering Resources | == Department Inventory and Ordering Resources == | ||
* list who you have ordered products from (if any) and be sure to list price/currency/quantity and if there was a representative you were in contact with, please list their name. | * list who you have ordered products from (if any) and be sure to list price/currency/quantity and if there was a representative you were in contact with, please list their name. | ||
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* General feedback/tips for future staff when ordering products (sizing, how much the order vs how many expected attendees, etc) | * General feedback/tips for future staff when ordering products (sizing, how much the order vs how many expected attendees, etc) | ||
Do | == Do's and Don'ts of the Department == | ||
* What worked well/Would suggest doing again? | * What worked well/Would suggest doing again? | ||
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* What would you suggest to be done for the future years of your department that aren't already in motion? | * What would you suggest to be done for the future years of your department that aren't already in motion? | ||
Other Resources | == Other Resources == | ||
* Add whatever extras you feel are good tips, tricks, resources, contacts, etc for the future years! | * Add whatever extras you feel are good tips, tricks, resources, contacts, etc for the future years! | ||
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* Advice on how to work with certain companies if they prove to be difficult. (Some companies we order from, it is best to contact a rep directly instead of doing a straight up online order. ) | * Advice on how to work with certain companies if they prove to be difficult. (Some companies we order from, it is best to contact a rep directly instead of doing a straight up online order. ) | ||
PLEASE REMEMBER | == PLEASE REMEMBER == | ||
* Always respond to emails/contacts, even if it is just to say “I recieved your email and will get back to you soon!” / “I don't know the answer but I am looking into it for you!” | * Always respond to emails/contacts, even if it is just to say “I recieved your email and will get back to you soon!” / “I don't know the answer but I am looking into it for you!” | ||