Category:Executive: Difference between revisions
No edit summary |
No edit summary |
||
| (8 intermediate revisions by the same user not shown) | |||
| Line 1: | Line 1: | ||
== What do you do for the convention/What is your purpose? == | |||
* Your purpose is to oversee a branch of departments and get your new staff setup with their emails, access to the drive, mailing lists, etc. | * Your purpose is to oversee a branch of departments and get your new staff setup with their emails, access to the drive, mailing lists, etc. | ||
| Line 9: | Line 5: | ||
* You are to help the chairs by providing reports on your branch instead of each lead in all branches taking their problems directly to the chairs. | * You are to help the chairs by providing reports on your branch instead of each lead in all branches taking their problems directly to the chairs. | ||
* You are also there to help the chairs in decision making and problem solving during the year. | * You are also there to help the chairs in decision making and problem solving during the year. | ||
* What skills are handy for those in this position? | * What skills are handy for those in this position? | ||
* Communication is a must (email, skype/telegram, voice calls, etc.) | * Communication is a must (email, skype/telegram, voice calls, etc.) | ||
* Organization and recordkeeping (You need to know where your staff are, how they are doing, their plans, etc!) | * Organization and recordkeeping (You need to know where your staff are, how they are doing, their plans, etc!) | ||
| Line 18: | Line 12: | ||
* Time management skills are helpful for any job on staff. | * Time management skills are helpful for any job on staff. | ||
== What is your staff email? == | |||
* Operations Exec: [[[email protected]]] & [[[email protected]]] | * Operations Exec: [[[email protected]]] & [[[email protected]]] | ||
| Line 25: | Line 19: | ||
* Events Exec: [[[email protected]]] & [[[email protected]]] | * Events Exec: [[[email protected]]] & [[[email protected]]] | ||
Yearly Responsibilities: | == Yearly Responsibilities: == | ||
* What do you need to do during the year for your departments to function before/ at con? | * What do you need to do during the year for your departments to function before/ at con? | ||
| Line 39: | Line 32: | ||
* Encourage them to send in monthly updates sometime before the monthly meetings so you have an idea of where your branch is and can bring any immediate needs to the Chair/Exec meetings. | * Encourage them to send in monthly updates sometime before the monthly meetings so you have an idea of where your branch is and can bring any immediate needs to the Chair/Exec meetings. | ||
== Assist your branch departments == | |||
* Make sure they know their department and what it entails | * Make sure they know their department and what it entails | ||
| Line 46: | Line 39: | ||
* Make sure they know what is expected of them | * Make sure they know what is expected of them | ||
== Help your departments solve issues == | |||
* Deal with | * Deal with 'fires' fast and effectively | ||
* Help find the correct contact point for inter-department issues | * Help find the correct contact point for inter-department issues | ||
* Help liaison between your departments and your chair | * Help liaison between your departments and your chair | ||
| Line 59: | Line 52: | ||
* Make sure to report incidents or issues to the chairs if it needs resolving from them. | * Make sure to report incidents or issues to the chairs if it needs resolving from them. | ||
6 Months before con, what do you need to have done? | == 6 Months before con, what do you need to have done? == | ||
* Make sure all your departments are on schedule (Be asking them about their goals/plans so you can follow up on them. You can utilize their guides as well.) | * Make sure all your departments are on schedule (Be asking them about their goals/plans so you can follow up on them. You can utilize their guides as well.) | ||
| Line 69: | Line 61: | ||
* Make sure that your departments are getting ready to order products they need to order. | * Make sure that your departments are getting ready to order products they need to order. | ||
3 Months before con, what do you need to have done? | == 3 Months before con, what do you need to have done? == | ||
* Make sure all your departments are on schedule | * Make sure all your departments are on schedule | ||
| Line 83: | Line 74: | ||
* Product ordering should be done by now! Make sure your departments are doing it NOW if they have not! Creating and shipping takes time! | * Product ordering should be done by now! Make sure your departments are doing it NOW if they have not! Creating and shipping takes time! | ||
1 Month before con, what do you need to have done? | == 1 Month before con, what do you need to have done? == | ||
* Make sure all applicable departments have sent in their BEO’s to the hotel lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | * Make sure all applicable departments have sent in their BEO’s to the hotel lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | ||
| Line 96: | Line 86: | ||
* Make sure they have or will be sending all needed updates to conbook NOW for printing if applicable | * Make sure they have or will be sending all needed updates to conbook NOW for printing if applicable | ||
After the Convention/Before the Firing Party | == After the Convention/Before the Firing Party == | ||
* Make sure all your volunteers (and yourself) got inputted into the system for their hours. | * Make sure all your volunteers (and yourself) got inputted into the system for their hours. | ||
| Line 103: | Line 92: | ||
* A staff feedback survey will be emailed out and sent into the staff chats. Please fill this out ASAP! | * A staff feedback survey will be emailed out and sent into the staff chats. Please fill this out ASAP! | ||
* Make any staffing suggestions to the next years’ chair. (If you want to work again, staff who excelled and where, etc.) | * Make any staffing suggestions to the next years’ chair. (If you want to work again, staff who excelled and where, etc.) | ||
* If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] | * If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] | ||
== Break down of contacts == | |||
* The departments in your branch may change year to year so make sure to get an updated list every year from the chairs! So please always consult the Org Chart and Contact Sheet if you need to know who’s in your branch and what their contact info is! | * The departments in your branch may change year to year so make sure to get an updated list every year from the chairs! So please always consult the Org Chart and Contact Sheet if you need to know who’s in your branch and what their contact info is! | ||
PLEASE REMEMBER | == PLEASE REMEMBER == | ||
* Always respond to emails/contacts, even if it is just to say “I recieved your email and will get back to you soon!” / “I don't know the answer but I am looking into it for you!” | * Always respond to emails/contacts, even if it is just to say “I recieved your email and will get back to you soon!” / “I don't know the answer but I am looking into it for you!” | ||
| Line 122: | Line 109: | ||
* If you need to make something private in the materials folder (Googledocs or wherever it moves to in the future) Make sure that the Chairs, Admin and Executives CAN STILL SEE IT. We need to know where you are and if your files are all hidden we cannot proactively offer help, guidance, or corrections. Otherwise, just keep things public/view only to prevent people from messing with your info. | * If you need to make something private in the materials folder (Googledocs or wherever it moves to in the future) Make sure that the Chairs, Admin and Executives CAN STILL SEE IT. We need to know where you are and if your files are all hidden we cannot proactively offer help, guidance, or corrections. Otherwise, just keep things public/view only to prevent people from messing with your info. | ||
* Need help? Communicate with the other executives as well as the admin and Chairs! We works as a team and are here the help! Need the chairs? [[[email protected]]] / [[[email protected]]] or use the Contact Sheet | * Need help? Communicate with the other executives as well as the admin and Chairs! We works as a team and are here the help! Need the chairs? [[[email protected]]] / [[[email protected]]] or use the Contact Sheet | ||
[[Category:Branch]] | [[Category:Branch]] | ||