Dealer's Den: Difference between revisions
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Organizes the Dealer’s Den vendor space. Handles application and selection of vendors. Communicates with them to ensure needs are met before and during the con. Ensures the integrity of the Dealer's space at-con. | |||
{{DepartmentInfo | |||
|branch = Business | |||
|lead = Rhari | |||
|second = Oroshi | |||
|email = [mailto:dealersden@vancoufur.org dealersden@vancoufur.org] | |||
}} | |||
== Yearly Responsibilities == | == Yearly Responsibilities == | ||
* | * Setup Dealer's Den module in Convention Master (CM) | ||
* Setup the dealer's application for in CM | |||
* Coordinate room layout and table count | |||
* Coordinate dealer's applications | |||
* Organize selection committee and selection of dealers and waitlist | |||
* Manage dealers applications and waitlist | |||
* Communicate between the convention and applied dealers | |||
* Create website information about all dealers | |||
* Ensure dealers needs are met before and during convention | |||
* Assist dealers at convention where possible | |||
=== Form questions should include fields for the following: === | === Form questions should include fields for the following: === | ||
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* If you are planning on doing a table share, and with whom. | * If you are planning on doing a table share, and with whom. | ||
* Weather they require power/electrical outlet or not | * Weather they require power/electrical outlet or not | ||
* A section for other table requests. Some people have specific setups and will have wall space or | * A section for other table requests. Some people have specific setups and will have wall space or "end table” needs to fit their setup. Who they sit next too is also something they can request. | ||
* Make sure in a description field somewhere that the form includes (or a link to these rules/reminders. | * Make sure in a description field somewhere that the form includes (or a link to these rules/reminders. "Please be sure to read all of the dealers den rules before applying” or what-have-you.) | ||
* | * "Dealers from outside of Canada should make sure that they are in compliance with the[[]][[requirements to sell their wares in Canada]] | ||
* A temporary business permit is not required to sell at Vancoufur | * A temporary business permit is not required to sell at Vancoufur | ||
* Payments are are non-refundable and non-transferable. | * Payments are are non-refundable and non-transferable. | ||
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* Hire a panel/group of staff/non staff to review applications. | * Hire a panel/group of staff/non staff to review applications. | ||
== Dealers Den Selection Panel Guidelines == | |||
* Marketability | * Marketability | ||
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* Manage Dealer's Den application opening and closing, completed list of accepted Dealers, any changes to the list throughout the year. | * Manage Dealer's Den application opening and closing, completed list of accepted Dealers, any changes to the list throughout the year. | ||
Your Department on the Website/in the Conbook | == Your Department on the Website/in the Conbook == | ||
* Dealer's Den must have a list of selected Dealers on the website, as well as a room layout including table numbers. | * Dealer's Den must have a list of selected Dealers on the website, as well as a room layout including table numbers. | ||
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* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it! | * If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it! | ||
6 Months before con, what do you need to have done? | == 6 Months before con, what do you need to have done? == | ||
* Dealer's Den set up in Convention Master, Dealers selected and assigned to tables. | * Dealer's Den set up in Convention Master, Dealers selected and assigned to tables. | ||
* Information should be sent to website for them to populate a dealer/artist list with website links. | * Information should be sent to website for them to populate a dealer/artist list with website links. | ||
3 Months before con, what do you need to have done? | == 3 Months before con, what do you need to have done? == | ||
* Do you have enough volunteers? | * Do you have enough volunteers? | ||
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* You should start building a schedule for your team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.) | * You should start building a schedule for your team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.) | ||
1 Month before con, what do you need to have done? | == 1 Month before con, what do you need to have done? == | ||
* Send in your BEO's to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | * Send in your BEO's to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.) | ||
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* Make sure security has door guards for before opening time, 8am to watch the room as dealers fill the space for prep, and thursday to set up, extra volunteers for thursday and sunday set up and takedown. | * Make sure security has door guards for before opening time, 8am to watch the room as dealers fill the space for prep, and thursday to set up, extra volunteers for thursday and sunday set up and takedown. | ||
After the Convention/Before the Firing Party | == After the Convention/Before the Firing Party == | ||
* Make sure all your volunteers (and yourself) got inputted into the system for their hours. | * Make sure all your volunteers (and yourself) got inputted into the system for their hours. | ||
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* If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] | * If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[[email protected]]] & [[[email protected]]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] | ||
Break down of contacts | == Break down of contacts == | ||
* Contact hotel lead for any room-related requirements and catering from Tivolii's | * Contact hotel lead for any room-related requirements and catering from Tivolii's | ||
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* Volunteers lead for needed staff to watch over dealers den during the event days (a gohper going around checking in on dealers, getting them water, etc is awesome.) | * Volunteers lead for needed staff to watch over dealers den during the event days (a gohper going around checking in on dealers, getting them water, etc is awesome.) | ||
Do | == Do's and Don'ts of the Department == | ||
* Dealer's Lunch menus worked very well and should be continued with Tivolis restaurant. | * Dealer's Lunch menus worked very well and should be continued with Tivolis restaurant. | ||
* Heat management needs work in Westminster ballroom. (Talk to hotel about the AC and being able to keep some doors open for air flow may be necessary.) | * Heat management needs work in Westminster ballroom. (Talk to hotel about the AC and being able to keep some doors open for air flow may be necessary.) | ||
[[Category:Department]] | [[Category:Department]] | ||
[[Category:Draft]] <!-- Remove once this page has been edited and cleaned up --> | [[Category:Draft]] <!-- Remove once this page has been edited and cleaned up --> | ||