Rangers - Revision history

Kallman1206: /* Do's and Don'ts of the Department */ (Is it a subtweet when it's general advice to the people following in my footsteps?)

2018-06-08T19:27:23Z

Do's and Don'ts of the Department: (Is it a subtweet when it's general advice to the people following in my footsteps?)

← Older revision		Revision as of 12:27, 8 June 2018
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	* What worked well/Would suggest doing again?		* What worked well/Would suggest doing again?
			Work closely with the other departments under Operations - Volunteers, Operations, Logistics - we all work together to put on the con and all these jobs need done.
	* What didn't work/would suggest to avoid?		* What didn't work/would suggest to avoid?
			At-con volunteers are a poor choice to Ranger - they will either disappear with a radio and never check in, or just generically not be helpful? They are ideal candidates for badge check or on-call go-fer work, but if someone shows up and asks for a radio, I recommend you politely decline.
	* What would you suggest to be done for the future years of your department that aren't already in motion?		* What would you suggest to be done for the future years of your department that aren't already in motion?
	More people who are Rangers AND part of another department would be nice - feels like we're very insular. 99% of the job is at-con, so people whose work is mostly before con would be glad additions to the team, even if only for one shift on one day.		More people who are Rangers AND part of another department would be nice - feels like we're very insular. 99% of the job is at-con, so people whose work is mostly before con would be glad additions to the team, even if only for one shift on one day.

Kallman1206: /* Basic Department Description */

2018-06-08T19:19:30Z

Basic Department Description

← Older revision		Revision as of 12:19, 8 June 2018
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	They monitor the convention to limit and reduce potential problems, and provide information attendees may need, with dual goals of safety and enjoyment of all, in that order of preference.		They monitor the convention to limit and reduce potential problems, and provide information attendees may need, with dual goals of safety and enjoyment of all, in that order of preference.
	* The most important skills for the job are a level head and the ability to keep calm in sometimes stressful situations. Also important are de-escalation skills and, as with any public facing position, patience.		* The most important skills for the job are a level head and the ability to keep calm in sometimes stressful situations. Also important are de-escalation skills and, as with any public facing position, patience.
	* The Rangers department ~~does not have a specific staff email account associated with it - concerns should go through Operations, their parent department~~.		* The Rangers department can be contacted by emailing Rangers@Vancoufur.org or Security@Vancoufur.org.

	== Yearly Responsibilities ==		== Yearly Responsibilities ==

Kallman1206: /* Your Department on the Website/in the Conbook */ -> Rangers doesn't have an @Vancoufur email, so that information is irrelevant. (Unless I'm wrong and they just never set it up for me this year)

2018-02-26T23:43:20Z

Your Department on the Website/in the Conbook: -> Rangers doesn't have an @Vancoufur email, so that information is irrelevant. (Unless I'm wrong and they just never set it up for me this year)

← Older revision		Revision as of 16:43, 26 February 2018
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	== Your Department on the Website/in the Conbook ==		== Your Department on the Website/in the Conbook ==

	* Rangers conbook listing is generally just a list of names		* Rangers conbook listing is generally just a list of names/ credit roll. Make sure it has everyone on it in their appropriate roles, and doesn't credit anyone who hasn't been in contact.
	* Make sure to have someone look over the information before sending it to the respective lead.		* Make sure to have someone look over the information before sending it to the respective lead.
	* Send it to the respective lead.		* Send it to the respective lead.
	* Make sure to test the contact page (website) that the form sends an email to you.
	* Make sure that your email is listed on the contact page (website) outside of the form.
	* If you have any future updates, make sure to send them to the Web Lead!		* If you have any future updates, make sure to send them to the Web Lead!
	* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it!		* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it!

Kallman1206: /* Yearly Responsibilities */ -> Rangers should think of themselves as members of the Social Media Team just a smidgen too - that's attendee relations in adavance ;)

2018-02-26T23:38:47Z

Yearly Responsibilities: -> Rangers should think of themselves as members of the Social Media Team just a smidgen too - that's attendee relations in adavance ;)

← Older revision		Revision as of 16:38, 26 February 2018
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	* The Rangers are a sub-department of Operations, and will run out of the ops room (though their duties are primarily roaming about the convention).		* The Rangers are a sub-department of Operations, and will run out of the ops room (though their duties are primarily roaming about the convention).

	* ~~Make a note of which updates/prompts should be sent to~~ Social ~~Media. (Remember,~~ they can ~~send~~ out ~~notices~~ for more volunteers, ~~due date reminders~~, ~~opening dates~~, ~~etc!)~~		* Social media is your friend - they can put out calls for more volunteers, and trust me, there's never enough.
			* Ask your Rangers to follow the various Social Media accounts are share their content as appropriate - the nature of Social Media is that we're all on their team, too.

	=== Minimum at-convention scheduling ===		=== Minimum at-convention scheduling ===
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	* All staff for security will be trained; they may have other duties at the convention. (Especially since 24+ hours is a lot to expect over a weekend, we're very happy to accept assistance in the form of part time or Junior Rangers)		* All staff for security will be trained; they may have other duties at the convention. (Especially since 24+ hours is a lot to expect over a weekend, we're very happy to accept assistance in the form of part time or Junior Rangers)


	== Your Department on the Website/in the Conbook ==		== Your Department on the Website/in the Conbook ==

Kallman1206: Said I'd update this ages ago, sorry it took me so long. See you again in a month, page, to add recommendations and the like :)

2018-02-26T23:35:08Z

Said I'd update this ages ago, sorry it took me so long. See you again in a month, page, to add recommendations and the like :)

Show changes

Zen at 05:06, 9 September 2017

2017-09-09T05:06:31Z

← Older revision		Revision as of 22:06, 8 September 2017
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	[[Category:Operations]] <!-- Branch -->		[[Category:Operations]] <!-- Branch -->
	[[Category:Department]] <!-- ~~Move~~ this ~~to the department sidebar widget?~~ -->		[[Category:Department]]
			[[Category:Draft]] <!-- Remove once this page has been edited and cleaned up -->

Maxwolf at 11:38, 8 September 2017

2017-09-08T11:38:55Z

Maxwolf at 11:36, 8 September 2017

2017-09-08T11:36:58Z

@@ Line 1: / Line 1: @@
+== Basic Department Description ==
 * Security or Attendee Relations are the eyes and ears of the convention. They&rsquo;re roaming help desk, information while also monitoring for and limiting problems.
@@ Line 35: / Line 5: @@
 * What is your staff email? (These are the forward facing &ldquo;job&rdquo; emails that get posted to the public and forward emails to your personal VF email. Your personal VF email  is what you log in to and use to read and respond to emails.)
-Yearly Responsibilities:
+== Yearly Responsibilities ==
 * Security department needs to understand and agree with the policies of the convention.

Maxwolf at 11:36, 8 September 2017

2017-09-08T11:36:37Z

Show changes

Maxwolf at 11:24, 8 September 2017

2017-09-08T11:24:32Z

← Older revision		Revision as of 04:24, 8 September 2017
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			Ensures the safety and security of the convention attendees and staff. Handles various sensitive situations at the convention. Deals with law enforcement and hotel as necessary. Security training, Rangers training, and BC law knowledge a plus.

	[[Category:Operations]] <!-- Branch -->		[[Category:Operations]] <!-- Branch -->
	[[Category:Department]] <!-- Move this to the department sidebar widget? -->		[[Category:Department]] <!-- Move this to the department sidebar widget? -->

← Older revision		Revision as of 04:38, 8 September 2017
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	* Security requires a room to be available, such as a boardroom, for use during the convention. Security will schedule the use of this room for meetings with the party hosts or with anyone who has had their badge temporarily pulled.		* Security requires a room to be available, such as a boardroom, for use during the convention. Security will schedule the use of this room for meetings with the party hosts or with anyone who has had their badge temporarily pulled.
	* Security will run out of the ops-room for most other cases.		* Security will run out of the ops-room for most other cases.
	* The number of volunteers required for Security is dependant on the size and layout of the venue as well as the number of attendees. For 2017 the minimum security ~~is as follows~~
			=== Minimum security ===

	* Daytime - 2 pairs		* Daytime - 2 pairs
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	* Make a note of which updates/prompts should be sent to Social Media. (Remember, they can send out notices for more volunteers, due date reminders, opening dates, etc!)		* Make a note of which updates/prompts should be sent to Social Media. (Remember, they can send out notices for more volunteers, due date reminders, opening dates, etc!)

	Your Department on the Website/in the Conbook:		== Your Department on the Website/in the Conbook ==


	* Do you need a website/conbook page/blurb for your department/event? What information do you need on this page/blurb? Do you need to provide a layout design?		* Do you need a website/conbook page/blurb for your department/event? What information do you need on this page/blurb? Do you need to provide a layout design?
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	* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it!		* If you spot any mistakes in your blurb for the conbook, make sure to contact them ASAP about it!

	6 Months before con, what do you need to have done?		== 6 Months before con, what do you need to have done? ==


	* Add in items your department should have completed by this time and items to finish ASAP.		* Add in items your department should have completed by this time and items to finish ASAP.

	3 Months before con, what do you need to have done?		== 3 Months before con, what do you need to have done? ==


	* Do you have enough volunteers?		* Do you have enough volunteers?
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	* You should start building a schedule for your operations team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.)		* You should start building a schedule for your operations team. (Use the Master Schedule for the year! Programming lead sets this up every year and it houses our event schedule as well as the work/team schedules for at con departments.)

	1 Month before con, what do you need to have done?		== 1 Month before con, what do you need to have done? ==


	* Send in your BEO’s to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.)		* Send in your BEO’s to Hotel Lead. (Banquet Event/Equipment Order. This is what the hotel needs to set up for your room if applicable. Tables, chairs, etc. You also need a layout of how the room is to be put together with those items.)
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	* Add in anything else your department needs!		* Add in anything else your department needs!

	After the Convention/Before the Firing Party:		== After the Convention/Before the Firing Party ==


	* Make sure all your volunteers (and yourself) got inputted into the system for their hours.		* Make sure all your volunteers (and yourself) got inputted into the system for their hours.
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	* If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[chair@VancouFur.org]] & [[Budget@Vancoufur.org]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] <sup>[[[c]]]</sup>		* If VancouFur owes you money for department spending, PLEASE PLEASE send your reciepts to [[chair@VancouFur.org]] & [[Budget@Vancoufur.org]] and then fill out [[https://goo.gl/forms/I9u1EEhAFNAaJfIQ2]] <sup>[[[c]]]</sup>

	Break down of contacts:		== Break down of contacts ==


	* Who on staff do you need to be in contact with regularly for your department to function?		* Who on staff do you need to be in contact with regularly for your department to function?
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	* Do you have contacts outside of VF staff that you should be in contact with?		* Do you have contacts outside of VF staff that you should be in contact with?

	Department Inventory and Ordering Resources:		== Department Inventory and Ordering Resources ==


	* list who you have ordered products from (if any) and be sure to list price/currency/quantity and if there was a representative you were in contact with, please list their name.		* list who you have ordered products from (if any) and be sure to list price/currency/quantity and if there was a representative you were in contact with, please list their name.
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	* General feedback/tips for future staff when ordering products (sizing, how much the order vs how many expected attendees, etc)		* General feedback/tips for future staff when ordering products (sizing, how much the order vs how many expected attendees, etc)

	Do~~'~~s and Don~~'~~ts of the Department:		== Do's and Don'ts of the Department ==


	* What worked well/Would suggest doing again?		* What worked well/Would suggest doing again?
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	* What would you suggest to be done for the future years of your department that aren't already in motion?		* What would you suggest to be done for the future years of your department that aren't already in motion?

	Other Resources		== Other Resources ==


	* Add whatever extras you feel are good tips, tricks, resources, contacts, etc for the future years!		* Add whatever extras you feel are good tips, tricks, resources, contacts, etc for the future years!
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	* Advice on how to work with certain companies if they prove to be difficult. (Some companies we order from, it is best to contact a rep directly instead of doing a straight up online order. )		* Advice on how to work with certain companies if they prove to be difficult. (Some companies we order from, it is best to contact a rep directly instead of doing a straight up online order. )

	PLEASE REMEMBER		== PLEASE REMEMBER ==


	* Always respond to emails/contacts, even if it is just to say “I recieved your email and will get back to you soon!” / “I don't know the answer but I am looking into it for you!”		* Always respond to emails/contacts, even if it is just to say “I recieved your email and will get back to you soon!” / “I don't know the answer but I am looking into it for you!”