VancouFur - User contributions [en-ca]

VancouFur:About

2019-03-14T21:53:45Z

Zen:

''[[Main_Page|VancouFur]] is Vancouver's first furry convention. Held in beautiful Vancouver BC, the home of the Vancouver 2010 Winter Olympic and Paralympic Games, VancouFur is surrounded by some of the worlds most beautiful scenery. Vancouver prides itself on its city's rich history and gorgeous scenery, as well as its fantastic shopping and tourist destinations.''

VancouFur started in 2012 and is now on it's 7th year.

{| class="wikitable"
|-
! Year !! Theme !! Hotel !! Location !! Chair !! Vice Chair !! Attendees !! Fursuiters
|-
| 2012 || Great White North || Executive Inn || Burnaby || Coal Silvermuzzle || Aphinity || 347 || 73
|-
| 2013 || Rocks and Rails || Executive Inn || Burnaby || Akonite || Mediar || 483 || 78
|-
| 2014 || Gateway to the Pacific || Executive Inn || Burnaby || Akonite || Mediar || 602 || 123
|-
| 2015 || Gangsters & Gumshoes || Executive Inn || Burnaby || Trapa || Cekuba || 724 || 141
|-
| 2016 || Atlantis || Executive Hotel || Richmond || Cekuba || Trapa || 810 || 171
|-
| 2017 || Space Station Zebra || Executive Hotel || Richmond || Trapa || Jax || 941 || 205
|-
| 2018 || Tomorrowland || Executive Hotel || Richmond || [[User:Carthage|Carthage Blackpanther]] || [[User:Maxwolf|Maxwolf]] || 1012 || 186
|-
| 2019 || A Midsummer Night's Dream || Sheraton Airport Hotel || Richmond || [[User:Carthage|Carthage Blackpanther]] || Jax || 1121 || 204
|-
| 2020 || Neon City || ''TBD'' || ''TBD'' || [[User:ShadowsMyst|ShadowsMyst]] || ZanWolf || - || -
|}

Overview of Departments

2018-12-05T04:26:38Z

Zen:

This is a comprehensive overview of all [[:Category:Department|departments]] and the [[:Category:Branch|branches]] they are a part of.

----

= [[:Category:Executive|Executive]] =
Highest level of staffers within the convention. Directly responsible for running the convention from a director level, and communicates with the board as well. Handles high-level decisions throughout the year, and is supported by the branch executives.

{| class="wikitable mw-collapsible mw-collapsed"
|+ class="nowrap" |
|-
|
== [[Administrator]] ==

Assistants to the Chair. Offer feedback and executive level advice as necessary.

== [[Chairperson]] ==

Acts as the director of the convention, and liaison to the board. Acts with the best interests of the convention in mind.

== [[Treasurer]] ==

Handles the convention finances for the year, including accounting and budgeting. Responsible for keeping the books balanced during the year and at the convention.

== [[Vice Chairperson|Vice Chairperson]] ==

Right-hand assistant to the Chair and second in command. Provides additional aid to the Chair for executive level decisions.
|}

----

= [[:Category:Business|Business]] =

All departments related to goods, sales, wares and vendors.

{| class="wikitable mw-collapsible mw-collapsed"
|+ class="nowrap" |
|-
|
== [[Artist Alley]] ==

Offer vendor tables. You plan location, rules, and dates. Open applications, accept/deny applications, wait lists.
At con, you are checking in your vendors, and selling some at con tables.

== [[Art Show]] ==

Organizes the art show items, rooms, and payments. Handles art show submissions during the year and runs the room during the convention. Ensures that vendors are paid once items are sold and treasury is updated.

== [[Charity Liaison]] ==

Liaison for the convention's charity. Organizes whatever the charity needs to attend the con. Shares marketing material with info desk and social media to promote the charity. Ensures all donations make it to them.

== [[Convention Store]] ==

Organize the convention store and branded items. Orders shirts, items and sometimes patron gifts during the year. Runs the at-con store space.

== [[Dealer's Den]] ==

Organizes the Dealer’s Den vendor space. Handles application and selection of vendors. Communicates with them to ensure needs are met before and during the con. Ensures the integrity of the DD space at-con.

== [[Night Market]] ==

Offer vendor tables. You plan location, rules, and dates.
At con, you are checking in vendors, and giving them a place to sit. (you use Artist Alley’s table layout)

== [[Sign Shop]] ==

Designs and creates signage for the convention space. Also designs and creates schedule inserts for function rooms. Coordinates and plans layout of signage. Works with theming for design.

== [[Theming]] ==

Designs, coordinates and implements the look and feel of each year's theme. Decorates the at-con space and supports other areas like sign shop, con game, main events, etc.
|}

----

= [[:Category:Events|Events]] =

All departments related to events within the convention space

{| class="wikitable mw-collapsible mw-collapsed"
|+ class="nowrap" |
|-
|
== [[Art Track]] ==

Supports the programming lead with art-related panels and programming items. Works to promote and recruit volunteers to run panels for the convention.

== [[Audio Team]] ==

Manages the audio for the main theatre and dances.

== [[Board Game Room]] ==

Organizes and runs a board gaming room, including supplies, hardware and volunteers. Often outsourced to local societies by necessity.

== [[Convention Game]] ==

Creates an at-con game, or games, that attendees can play. Develops and implements the game throughout the year. Works heavily with theming.

== [[Dead Dog]] ==

Coordinates the Sunday night dance and activities, including volunteers and additional logistics. Dead Dog runs past load out, which requires a minimalist approach to organizing.

== [[DJ / Dances]] ==

Coordinates the DJs for the nighttime dances. Deals with selecting DJs and coordinating with theater Audio and Tech tracks to run the performances. Audio or DJ experience a plus.

== [[Fursuit Track]] ==

Coordinates the main fursuit events and needs of fursuiters at the convention. This track is responsible for the planning and execution of the fursuit parade, headless lounge, fursuit games, and dance competition. Fursuit track works with the programming team to recruit talented guests and speakers for fursuit related panels.

Works closely with the fursuit track lead to organize the headless lounge for the suiters. Organizes and plans the room. Coordinates volunteers to keep the space clean, safe and running during the convention. Organizes fans and dryers for suiters to use.

== [[Lighting]] ==

Manages the lighting for the main theatre and dances.

== [[Main Events]] ==

Coordinator for the main events in the theatre. Works with the Theatre lead to direct and handle events such as the opening and closing ceremonies, fursuit parade, variety show, dances, etc.

== [[MLP Track]] ==

Supports the programming lead with MLP/Brony related panels and programming items. Works to promote and recruit volunteers to run panels for the convention.

== [[Photoshoot]] ==

Coordinates the at-convention photoshoot booth. Works with theming to get props and decorations. Manages the photographer, or does the photo work themselves.

== [[Programming]] ==

Coordinates and schedules all panels and tracks at the convention. Works with Theatre and other major departments to determine when major events occur. Works with track leads to ensure track content is scheduled correctly. Organizes the master schedule of events.

== [[Registration]] ==

Handles the coordination and updating of the registration system during the year. Deals with registration issues and ensuring people get registered correctly. Organizes the at-convention registration room and volunteers and manages the room during the convention. Works with IT to ensure registration systems are setup. Handles at-con registration issues and woes.

== [[Technical Lead]] ==

Technical coordinator for the main event and theatre leads. Ties the audio, video and lighting teams together to get all the technology on track and usable by theatre and events.

== [[Tech Track]] ==

Supports the programming lead with technology related panels and programming items. Works to promote and recruit volunteers to run panels for the convention.

== [[Theatre]] ==

Manages the main theatre and works with the main events lead to coordinate events. Organizes communication between the theater, tech, lighting, audio and visual departments. Assists with the creation of the opening and closing ceremonies as well as other main stage events. Organizes or works as MC for events as necessary.

== [[Video Game Room]] ==

Organizes and runs a video gaming room, including supplies, hardware and volunteers. Often outsourced to local societies by necessity.

== [[Video Team]] ==

Handles the recording and video feeds for the main theatre. Works with IT to get video playback of main theatre in the hotel rooms.

== [[Writing Track]] ==

Supports the programming lead with writing-related panels and programming items. Works to promote and recruit volunteers to run panels for the convention.
|}

----

= [[:Category:Hotel|Hotel]] =

A branch and a department in one. Direct point of contact with the hotel and responsible for liaison between the staff and the hotel. Deals with all aspects of the hotel during the year, from initial contract negotiations to at-con issues.

{| class="wikitable mw-collapsible mw-collapsed"
|+ class="nowrap" |
|-
|
== [[Party Ambassador]] ==

Liaison between party hosts and the convention to ensure the best parties, without breaking rules that would cause the convention or hotel issues. Works to provide the best balance between party and responsibility.
|}

----

= [[:Category:Media|Media]] =

All departments related to media networks, including social media and guest of honor relations.

{| class="wikitable mw-collapsible mw-collapsed"
|+ class="nowrap" |
|-
|
== [[Art Lead]] ==

Coordinate, design and manage art needs for the convention. Works closely with GOH relation for key art. Manages getting artwork for convention use from the community and artists, and handles appropriate reimbursement for the work.

== [[Forums]] ==

Manages the community forums on BC Furries. Usually handled by one of the BC Furries moderators. Works with the social media manager.

== [[Guest of Honor Liaison]] ==

Convention point of contact for the Guests of Honor. Coordinates hotel rooms, travel, and other accommodated expenses. Coordinates artwork and other items from the Guests for convention use, including conbook and t-shirt art, along with other works.

== [[Marketing]] ==

Contact other conventions for things such as conbook ad trades, flyer trades, digital ad trades and cross promotions. Contact local conventions to arrange possible table trades to do in person marketing as well. Optional, co-ordinate with social media to create ad campaigns to target new and existing attendees.

== [[Promo Video]] ==

Develops and produces the promotional videos for the convention throughout the year. Works closely with theming and theatre.

== [[Publications]] ==

Handles the publication of the convention book and other related items. Deals with marketing to get convention adds. Works with the GOH relations to get conbook cover. Handles editing, designing and printing. Publication experience a plus.

== [[Social Media]] ==

Manages and updates the social media websites for the convention. Acts as the social media manager to direct and respond to questions as necessary. (Including the Forums) Interacts with the community in a positive and friendly manner. Is the digital face of the convention interactions with attendees.

== [[Website]] ==

Design, update and manage the convention website. Handles yearly updates to make the website match theme. Handles periodic updates and announcements on the website.
|}

----

= [[:Category:Operations|Operations]] =

All departments related to the operations of the convention, before, during, and after the actual convention dates. The operations branch is the heart of the convention.

{| class="wikitable mw-collapsible mw-collapsed"
|+ class="nowrap" |
|-
|
== [[Convention Parent]] ==

Ensures that con staff and volunteers are kept from exhaustion. Ensures volunteers have a place to rest and refuel while on site. Does their best to keep people from overdoing themselves and provides a friendly resting place.

== [[Health and Safety]] ==

Onsite health and safety inspector that manages that of the staff and attendees. Ensures both are safe all convention long, and responds to accidents when they happen. OFA or H&S training necessary.

== [[Information Desk]] ==

Gather relevant information, and be a friendly face to attendees.
You are the go to for answers to questions people may have, for both Staff, and Attendees
You also are in contact with charity, and can be used for con games, and other con related events.

== [[Information Technology (IT)]] ==

Handles and manages all technology at the convention. Deals with setting up the registration server, staff wifi, dealers wifi, and coordinating at-convention technology. Also works to support website and the registration system throughout the year.

== [[Logistics]] ==

Manages the transport of items to and from the convention. Coordinates drivers, movers, and truck rentals. Ensures that items make it from storages and homes, to the convention, and back.

== [[Operations Room]] ==

The heart and brains of the convention once it begins. Organizes many department needs to make coordination easier at con. Manages all core communications, radios, treasury, rangers, volunteers and anything else that needs doing. Always needs more people and the con does not run without our ops!

== [[Rangers]] ==

Ensures the safety and security of the convention attendees and staff. Provides information and assistance to attendees and staff as directed by the Operations team.

Handles various sensitive situations at the convention. Liasons with law enforcement and hotel as (hopefully un-)necessary.

Security training, previous Rangers (or other convention con security) training or experience, and customer service experience are all plusses.

== [[Volunteers]] ==

You are the cons human resources. Staying in contact with every volunteer who applies. Contacting leads about the volunteers that have applied for their department. Organize your gophers schedule, and where they will go.
At con, you log every volunteer's hours, and assign walk in volunteers to the appropriate department.
|}

Discord

2018-12-05T04:19:08Z

Zen:

[https://discordapp.com/ Discord] is the primary chat platform currently in use by VancouFur. It is used for direct communication and discussion between all staff.

[[Category:Tool]]

Discord

2018-12-05T04:19:00Z

Zen: Created page with "[https://discordapp.com/ Discord] is he primary chat platform currently in use by VancouFur. It is used for direct communication and discussion between all staff. Category:..."

[https://discordapp.com/ Discord] is he primary chat platform currently in use by VancouFur. It is used for direct communication and discussion between all staff.

[[Category:Tool]]

2018-12-05T04:18:54Z

Zen:

Telegram has been replaced by [[Discord]]

----

Telegram was the primary chat platform currently in use by Vancoufur. It is used for communication and discussion between executives, departments, and staff.

==Groups==
The three primary groups in use by Vancoufur are Executive, Leadership, and All Staff.

===Executive===
The Executive group is for discussion and resolution of Executive-level issues.
====People in this group====
*Chair
*Vice-Chair
*Administrative Team
*Executive Leads
*Board of Directors

===Leadership===
The Leadership group is for discussion of inter-departmental issues, communication on important projects, and general convention-related chatter.
====People in this group====
*All members of the Executive Group
*Department Leads
*Department Seconds

===All Staff===
The All Staff group is for general chat and socialization between all members of staff.
====People in this group====
*All members of the Executive Group
*All members of the Leadership Group
*All other staff members

==Adding New Staff==
When adding new staff to Telegram, follow hiring procedures.
#Notify Executive or Administrative Team
#Provide Name, Department, Position
#Admin Team will add new staff to all appropriate groups

[[Category:Tool]]

2018-12-05T04:17:24Z

Zen:

Telegram has been replaced by [Discord]

Telegram was the primary chat platform currently in use by Vancoufur. It is used for communication and discussion between executives, departments, and staff.

==Groups==
The three primary groups in use by Vancoufur are Executive, Leadership, and All Staff.

===Executive===
The Executive group is for discussion and resolution of Executive-level issues.
====People in this group====
*Chair
*Vice-Chair
*Administrative Team
*Executive Leads
*Board of Directors

===Leadership===
The Leadership group is for discussion of inter-departmental issues, communication on important projects, and general convention-related chatter.
====People in this group====
*All members of the Executive Group
*Department Leads
*Department Seconds

===All Staff===
The All Staff group is for general chat and socialization between all members of staff.
====People in this group====
*All members of the Executive Group
*All members of the Leadership Group
*All other staff members

==Adding New Staff==
When adding new staff to Telegram, follow hiring procedures.
#Notify Executive or Administrative Team
#Provide Name, Department, Position
#Admin Team will add new staff to all appropriate groups

[[Category:Tool]]

Staff Onboarding

2018-11-29T00:43:05Z

Zen:

This is a basic guide for getting setup with the VancouFur Volunteer team as a staff member.

= Everyone =

== Volunteer Sheet ==

Make sure you fill out the [https://docs.google.com/forms/d/e/1FAIpQLSdwwwO_uZJOB-CH_-nU_qs8seTyn3vmGt-onvgmjpgPoOS_VQ/viewform Staff Sign-up Form] first! We need to be able to contact you and get you setup.

== Tools ==

Make sure you have access to the following

# [https://3.basecamp.com/3698856/projects Basecamp]
#* [[Staff_Onboarding#Basecamp|Best Practices]]
# [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# [https://discordapp.com/ Discord]
# [[Main Page|This Wiki]]

Most of these are invited on an email address basis. The email address (and logins) you provide in the Volunteer Sheet get setup for these accounts.

Best practices for each are listed under [[:Category:Tool|Tools]].

== Basecamp ==

Basecamp is the central communication tool for all VancouFur staff.

*[https://3.basecamp.com/3698856/projects VancouFur HQ on Basecamp]
*[https://www.youtube.com/watch?v=hyT5JP-7SI8 Training Video]

=== Best Practices ===

# '''HQ and Teams'''
#* VancouFur 2018 HQ broadcasts to EVERYONE
#*Each Branch (Business, Events, Hotel, Media, Operations) has a Team
#**Use teams to communicate between departments
#** Departments with lots of requests (website, etc) should have todo lists
# '''Projects'''
#* Small scope, large ontaking
#* Only make one if you need many todos and message boards
#* Keep a minimal number of people in them
#* Make sure chair and admin are there to add people
# '''Tools'''
#* Main tools use: Message Boards, Todos, Schedule
#* Please use [https://discordapp.com/ Discord] instead of Campfires
#* Other tools are not used
#* Please put doucments on [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive] and link them to Basecamp from GDrive
# '''TODOs - Hot Potato'''
#* A TODO item is a Hot Potato that you must respond to
#* To deal with a TODO, do one of the following
#*# Answer the request / item and assign it back to whom gave it to you
#*# Mark it as complete, if it is
#*# Find the correct owner
#*# Give it a due date
#* Only ONE person is assigned a todo item at a time
#* Give the todo a simple but completable task
#** One to two sentences at most
#** An action or question that can be completed or answered
#* If multiple people are needed, mention them in the details
#** Use the at-symbol system built into basecamp

== Emails ==

If you run a department, or are an exec, you will get setup with access to vancoufur.org email addresses. Please make sure you can access these as well.

== Communication ==

# Try to respond to all communication within 24 hours
#* This includes emails, chats, basecamp, etc
# Be courteous and professional in your communication
# Know the chain of organization so you know who to escalate issues

== Backfill ==

If you are away for a period of more than 48 hours, please be courteous and find a backfill

# Find someone who can cover your department for you
#* Must be another staffer
#* Can be an exec, admin, or anyone else
# Ask them to cover your area for a period of time
# Check in with your backfill when you can
# Ensure that the staff knows you are away and who your backfill is

This is for both planned and unplanned periods of time away. We are all volunteers, things come up, but to keep things running smoothly, having a temporary backfill in your place is very helpful.

= Executives =

* Make sure you are familiar with your [[:Category:Branch|Branch]] and all the related [[:Category:Department|Departments]].
* Make contact with your leads and seconds
* Make sure you are in contact with the other exes and the chairs

= Leads and Seconds =

* Make sure you are in contact with the lead or second of your department
* Make sure you are familiar with your [[:Category:Department|Department]] guide.
* Make sure you are in contact with your lead or executive.

Staff Onboarding

2018-11-29T00:42:31Z

Zen:

This is a basic guide for getting setup with the VancouFur Volunteer team as a staff member.

= Everyone =

== Volunteer Sheet ==

Make sure you fill out the [https://docs.google.com/forms/d/e/1FAIpQLSdwwwO_uZJOB-CH_-nU_qs8seTyn3vmGt-onvgmjpgPoOS_VQ/viewform Staff Sign-up Form] first! We need to be able to contact you and get you setup.

== Tools ==

Make sure you have access to the following

# [https://3.basecamp.com/3698856/projects Basecamp]
#* [[Staff_Onboarding#Basecamp|Best Practices]]
# [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# [https://discordapp.com/ Discord]
# [[Main Page|This Wiki]]

Most of these are invited on an email address basis. The email address (and logins) you provide in the Volunteer Sheet get setup for these accounts.

Best practices for each are listed under [[:Category:Tool|Tools]].

== Basecamp ==

Basecamp is the central communication tool for all VancouFur staff.

*[https://3.basecamp.com/3698856/projects VancouFur HQ on Basecamp]
*[https://www.youtube.com/watch?v=hyT5JP-7SI8 Training Video]

=== Best Practices ===

# '''HQ and Teams'''
#* VancouFur 2018 HQ broadcasts to EVERYONE
#*Each Branch (Business, Events, Hotel, Media, Operations) has a Team
#**Use teams to communicate between departments
#** Departments with lots of requests (website, etc) should have todo lists
# '''Projects'''
#* Small scope, large ontaking
#* Only make one if you need many todos and message boards
#* Keep a minimal number of people in them
#* Make sure chair and admin are there to add people
# '''Tools'''
#* Main tools use: Message Boards, Todos, Schedule
#* Campfires are not to be used
#** [https://discordapp.com/ Discord] is our chat tool
#* Other tools are not used
#* Please put doucments on [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive] and link them to Basecamp from GDrive
# '''TODOs - Hot Potato'''
#* A TODO item is a Hot Potato that you must respond to
#* To deal with a TODO, do one of the following
#*# Answer the request / item and assign it back to whom gave it to you
#*# Mark it as complete, if it is
#*# Find the correct owner
#*# Give it a due date
#* Only ONE person is assigned a todo item at a time
#* Give the todo a simple but completable task
#** One to two sentences at most
#** An action or question that can be completed or answered
#* If multiple people are needed, mention them in the details
#** Use the at-symbol system built into basecamp

== Emails ==

If you run a department, or are an exec, you will get setup with access to vancoufur.org email addresses. Please make sure you can access these as well.

== Communication ==

# Try to respond to all communication within 24 hours
#* This includes emails, chats, basecamp, etc
# Be courteous and professional in your communication
# Know the chain of organization so you know who to escalate issues

== Backfill ==

If you are away for a period of more than 48 hours, please be courteous and find a backfill

# Find someone who can cover your department for you
#* Must be another staffer
#* Can be an exec, admin, or anyone else
# Ask them to cover your area for a period of time
# Check in with your backfill when you can
# Ensure that the staff knows you are away and who your backfill is

This is for both planned and unplanned periods of time away. We are all volunteers, things come up, but to keep things running smoothly, having a temporary backfill in your place is very helpful.

= Executives =

* Make sure you are familiar with your [[:Category:Branch|Branch]] and all the related [[:Category:Department|Departments]].
* Make contact with your leads and seconds
* Make sure you are in contact with the other exes and the chairs

= Leads and Seconds =

* Make sure you are in contact with the lead or second of your department
* Make sure you are familiar with your [[:Category:Department|Department]] guide.
* Make sure you are in contact with your lead or executive.

Staff Onboarding

2018-11-28T04:46:52Z

Zen:

This is a basic guide for getting setup with the VancouFur Volunteer team as a staff member.

= Everyone =

== Volunteer Sheet ==

Make sure you fill out the [https://docs.google.com/forms/d/e/1FAIpQLSdwwwO_uZJOB-CH_-nU_qs8seTyn3vmGt-onvgmjpgPoOS_VQ/viewform Staff Sign-up Form] first! We need to be able to contact you and get you setup.

== Tools ==

Make sure you have access to the following

# [https://3.basecamp.com/3698856/projects Basecamp]
#* [[Staff_Onboarding#Basecamp|Best Practices]]
# [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# [https://discordapp.com/ Discord]
# [[Main Page|This Wiki]]

Most of these are invited on an email address basis. The email address (and logins) you provide in the Volunteer Sheet get setup for these accounts.

Best practices for each are listed under [[:Category:Tool|Tools]].

== Basecamp ==

Basecamp is the central communication tool for all VancouFur staff.

*[https://3.basecamp.com/3698856/projects VancouFur HQ on Basecamp]
*[https://www.youtube.com/watch?v=hyT5JP-7SI8 Training Video]

=== Best Practices ===

# '''HQ and Teams'''
#* VancouFur 2018 HQ broadcasts to EVERYONE
#*Each Branch (Business, Events, Hotel, Media, Operations) has a Team
#**Use teams to communicate between departments
#** Departments with lots of requests (website, etc) should have todo lists
# '''Projects'''
#* Small scope, large ontaking
#* Only make one if you need many todos and message boards
#* Keep a minimal number of people in them
#* Make sure chair and admin are there to add people
# '''Tools'''
#* Main tools use: Message Boards, Todos, Schedule
#* Campfires are not to be used
#** [https://discordapp.com/ Discord] is our chat tool
#* Other tools are not used
#* Do not use Files, put documents on [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# '''TODOs - Hot Potato'''
#* A TODO item is a Hot Potato that you must respond to
#* To deal with a TODO, do one of the following
#*# Answer the request / item and assign it back to whom gave it to you
#*# Mark it as complete, if it is
#*# Find the correct owner
#*# Give it a due date
#* Only ONE person is assigned a todo item at a time
#* Give the todo a simple but completable task
#** One to two sentences at most
#** An action or question that can be completed or answered
#* If multiple people are needed, mention them in the details
#** Use the at-symbol system built into basecamp

== Emails ==

If you run a department, or are an exec, you will get setup with access to vancoufur.org email addresses. Please make sure you can access these as well.

== Communication ==

# Try to respond to all communication within 24 hours
#* This includes emails, chats, basecamp, etc
# Be courteous and professional in your communication
# Know the chain of organization so you know who to escalate issues

== Backfill ==

If you are away for a period of more than 48 hours, please be courteous and find a backfill

# Find someone who can cover your department for you
#* Must be another staffer
#* Can be an exec, admin, or anyone else
# Ask them to cover your area for a period of time
# Check in with your backfill when you can
# Ensure that the staff knows you are away and who your backfill is

This is for both planned and unplanned periods of time away. We are all volunteers, things come up, but to keep things running smoothly, having a temporary backfill in your place is very helpful.

= Executives =

* Make sure you are familiar with your [[:Category:Branch|Branch]] and all the related [[:Category:Department|Departments]].
* Make contact with your leads and seconds
* Make sure you are in contact with the other exes and the chairs

= Leads and Seconds =

* Make sure you are in contact with the lead or second of your department
* Make sure you are familiar with your [[:Category:Department|Department]] guide.
* Make sure you are in contact with your lead or executive.

Staff Onboarding

2018-07-02T20:20:56Z

Zen:

This is a basic guide for getting setup with the VancouFur Volunteer team as a staff member.

= Everyone =

== Volunteer Sheet ==

Make sure you fill out the [https://docs.google.com/forms/d/e/1FAIpQLSdwwwO_uZJOB-CH_-nU_qs8seTyn3vmGt-onvgmjpgPoOS_VQ/viewform Staff Sign-up Form] first! We need to be able to contact you and get you setup.

== Tools ==

Make sure you have access to the following

# [https://3.basecamp.com/3698856/projects Basecamp]
#* [[Staff_Onboarding#Basecamp|Best Practices]]
# [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# [https://discordapp.com/ Discord]
# [[Main Page|This Wiki]]

Most of these are invited on an email address basis. The email address (and logins) you provide in the Volunteer Sheet get setup for these accounts.

Best practices for each are listed under [[:Category:Tool|Tools]].

== Basecamp ==

Basecamp is the central communication tool for all VancouFur staff.

*[https://3.basecamp.com/3698856/projects VancouFur HQ on Basecamp]
*[https://www.youtube.com/watch?v=hyT5JP-7SI8 Training Video]

=== Best Practices ===

# '''HQ and Teams'''
#* VancouFur 2018 HQ broadcasts to EVERYONE
#*Each Branch (Business, Events, Hotel, Media, Operations) has a Team
#**Use teams to communicate between departments
#** Departments with lots of requests (website, etc) should have todo lists
# '''Projects'''
#* Small scope, large ontaking
#* Only make one if you need many todos and message boards
#* Keep a minimal number of people in them
#* Make sure chair and admin are there to add people
# '''Tools'''
#* Main tools use: Message Boards, Todos, Schedule
#* Campfires are used at project owner discretion
#** [https://telegram.org/ Telegram] works better
#* Other tools are not used
#* Do not use Files, put documents on [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# '''TODOs - Hot Potato'''
#* A TODO item is a Hot Potato that you must respond to
#* To deal with a TODO, do one of the following
#*# Answer the request / item and assign it back to whom gave it to you
#*# Mark it as complete, if it is
#*# Find the correct owner
#*# Give it a due date
#* Only ONE person is assigned a todo item at a time
#* Give the todo a simple but completable task
#** One to two sentences at most
#** An action or question that can be completed or answered
#* If multiple people are needed, mention them in the details
#** Use the at-symbol system built into basecamp

== Emails ==

If you run a department, or are an exec, you will get setup with access to vancoufur.org email addresses. Please make sure you can access these as well.

== Communication ==

# Try to respond to all communication within 24 hours
#* This includes emails, chats, basecamp, etc
# Be courteous and professional in your communication
# Know the chain of organization so you know who to escalate issues

== Backfill ==

If you are away for a period of more than 48 hours, please be courteous and find a backfill

# Find someone who can cover your department for you
#* Must be another staffer
#* Can be an exec, admin, or anyone else
# Ask them to cover your area for a period of time
# Check in with your backfill when you can
# Ensure that the staff knows you are away and who your backfill is

This is for both planned and unplanned periods of time away. We are all volunteers, things come up, but to keep things running smoothly, having a temporary backfill in your place is very helpful.

= Executives =

* Make sure you are familiar with your [[:Category:Branch|Branch]] and all the related [[:Category:Department|Departments]].
* Make contact with your leads and seconds
* Make sure you are in contact with the other exes and the chairs

= Leads and Seconds =

* Make sure you are in contact with the lead or second of your department
* Make sure you are familiar with your [[:Category:Department|Department]] guide.
* Make sure you are in contact with your lead or executive.

2017-12-13T19:26:34Z

Zen:

Google Drive is the primary storage space for all annual documents, forms, and other media.

==Folder Structure==
The files and folders in Google Drive follow a hierarchy which allows for quick location of important information.

===2012-2018===
Files and Folders opened in the Google Drive between 2012 and 2018 followed the structure:
*Department
**Year
***File

===2019-Present===
Files and Folders opened in the Google Drive for the 2019 convention cycle and moving forward, will follow the structure:
*Year
**Executive Branch
***Department
****File

==Creating Files==
When creating new files in Google Drive, make sure to follow these steps:
#Identify the correct department your file belongs in
#Check to make sure you aren't creating a duplicate of an existing file
#Name your file something simple and descriptive (If we don't know what your file is, we can't use it!)

[[Category:Tool]]

2017-09-09T15:39:47Z

Zen:

Template:DepartmentInfo

2017-09-09T15:39:30Z

Zen:

= Information =

{{{branch}}}

{| class="wikitable"
|-
| '''Branch''' || [[:Category:{{{branch}}}|{{{branch}}}]]
|-
| '''Lead''' || [[User:{{{lead}}}|{{{lead}}}]]
|-
| '''Second''' || [[User:{{{second}}}|{{{second}}}]]
|-
| '''Email''' || [mailto:{{{email}}} {{{email}}}]
|}
<includeonly>[[Category:Department]]
[[Category:{{{branch}}}]]<includeonly>

Template:DepartmentInfo

2017-09-09T15:36:46Z

Zen: Created page with " = Information = {| class="wikitable" |- | '''Branch''' || {{{branch}}} |- | '''Lead''' || User:{{{lead..."

Test Department

2017-09-09T05:21:16Z

Zen:

Overview of the department. This is the Test department, which is just a page to test wiki setup and templates.

= Information =


{| class="wikitable"
|-
| '''Branch''' || [[:Category:Business|Business]]
|-
| '''Lead''' || [[User:Zen|Zen]]
|-
| '''Second''' || [[User:Maxwolf|Maxwolf]]
|-
| '''Email(s)''' || [mailto:zen@vancoufur.org zen@vancoufur.org]
|}

''This will eventually get replaced with an infobox, once I figure out how to install that plugin.''

= Responsibilities =

A list of things that this department is responsible for.

= More Info =

[[Test Department/Guidelines|Guidelines]]

[[Category:Department]]
[[Category:Draft]]

Test Department

2017-09-09T05:16:18Z

Zen: