VancouFur - User contributions [en-ca]

Basecamp

2017-12-13T19:05:32Z

Carthage:

Basecamp is the central communication tool for all VancouFur staff.

== Best Practices ==

# '''HQ and Teams'''
#* VancouFur 2018 HQ broadcasts to EVERYONE
#*Each Branch (Business, Events, Hotel, Media, Operations) has a Team
#**Use teams to communicate between departments
#** Departments with lots of requests (website, etc) should have todo lists
# '''Projects'''
#* Small scope, large ontaking
#* Only make one if you need many todos and message boards
#* Keep a minimal number of people in them
#* Make sure chair and admin are there to add people
# '''Tools'''
#* Main tools use: Message Boards, Todos, Schedule
#* Campfires are used at project owner discretion
#** [[Telegram]] works better
#* Other tools are not used
#* Do not use Files, put documents on [[Google_Drive|Google Drive]]
# '''TODOs - Hot Potato'''
#* A TODO item is a Hot Potato that you must respond to
#* To deal with a TODO, do one of the following
#*# Answer the request / item and assign it back to whom gave it to you
#*# Mark it as complete, if it is
#*# Find the correct owner
#*# Give it a due date
#* Only ONE person is assigned a todo item at a time
#* Give the todo a simple but completable task
#** One to two sentences at most
#** An action or question that can be completed or answered
#* If multiple people are needed, mention them in the details
#** Use the at-symbol system built into basecamp

Basecamp

2017-12-13T18:56:59Z

Carthage: Created page with "Basecamp is the central communication tool for all VancouFur staff. *[https://3.basecamp.com/3698856/projects VancouFur HQ on Basecamp] *[https://www.youtube.com/watch?v=hyT5..."

Basecamp is the central communication tool for all VancouFur staff.

*[https://3.basecamp.com/3698856/projects VancouFur HQ on Basecamp]
*[https://www.youtube.com/watch?v=hyT5JP-7SI8 Training Video]

== Best Practices ==

# '''HQ and Teams'''
#* VancouFur 2018 HQ broadcasts to EVERYONE
#*Each Branch (Business, Events, Hotel, Media, Operations) has a Team
#**Use teams to communicate between departments
#** Departments with lots of requests (website, etc) should have todo lists
# '''Projects'''
#* Small scope, large ontaking
#* Only make one if you need many todos and message boards
#* Keep a minimal number of people in them
#* Make sure chair and admin are there to add people
# '''Tools'''
#* Main tools use: Message Boards, Todos, Schedule
#* Campfires are used at project owner discretion
#** [https://telegram.org/ Telegram] works better
#* Other tools are not used
#* Do not use Files, put documents on [https://drive.google.com/open?id=0B-aUH7RdiftpWERxWUFadnJDWUk Google Drive]
# '''TODOs - Hot Potato'''
#* A TODO item is a Hot Potato that you must respond to
#* To deal with a TODO, do one of the following
#*# Answer the request / item and assign it back to whom gave it to you
#*# Mark it as complete, if it is
#*# Find the correct owner
#*# Give it a due date
#* Only ONE person is assigned a todo item at a time
#* Give the todo a simple but completable task
#** One to two sentences at most
#** An action or question that can be completed or answered
#* If multiple people are needed, mention them in the details
#** Use the at-symbol system built into basecamp

2017-12-13T18:40:33Z

Carthage: Created page with "Telegram is the primary chat platform currently in use by Vancoufur. It is used for communication and discussion between executives, departments, and staff. ==Groups== The th..."

Telegram is the primary chat platform currently in use by Vancoufur. It is used for communication and discussion between executives, departments, and staff.

==Groups==
The three primary groups in use by Vancoufur are Executive, Leadership, and All Staff.

===Executive===
The Executive group is for discussion and resolution of Executive-level issues.
====People in this group====
*Chair
*Vice-Chair
*Administrative Team
*Executive Leads
*Board of Directors

===Leadership===
The Leadership group is for discussion of inter-departmental issues, communication on important projects, and general convention-related chatter.
====People in this group====
*All members of the Executive Group
*Department Leads
*Department Seconds

===All Staff===
The All Staff group is for general chat and socialization between all members of staff.
====People in this group====
*All members of the Executive Group
*All members of the Leadership Group
*All other staff members

==Adding New Staff==
When adding new staff to Telegram, follow hiring procedures.
#Notify Executive or Administrative Team
#Provide Name, Department, Position
#Admin Team will add new staff to all appropriate groups

Google Drive

2017-12-12T20:55:36Z

Carthage: /* 2019-Present */

Google Drive is the primary storage space for all annual documents, forms, and other media.

==Folder Structure==
The files and folders in Google Drive follow a hierarchy which allows for quick location of important information.

===2012-2018===
Files and Folders opened in the Google Drive between 2012 and 2018 followed the structure:
*Department
**Year
***File

===2019-Present===
Files and Folders opened in the Google Drive for the 2019 convention cycle and moving forward, will follow the structure:
*Year
**Executive Branch
***Department
****File

==Creating Files==
When creating new files in Google Drive, make sure to follow these steps:
#Identify the correct department your file belongs in
#Check to make sure you aren't creating a duplicate of an existing file
#Name your file something simple and descriptive (If we don't know what your file is, we can't use it!)

Google Drive

2017-12-12T20:54:48Z

Carthage: /* 2012-2018 */

Google Drive is the primary storage space for all annual documents, forms, and other media.

==Folder Structure==
The files and folders in Google Drive follow a hierarchy which allows for quick location of important information.

===2012-2018===
Files and Folders opened in the Google Drive between 2012 and 2018 followed the structure:
*Department
**Year
***File

===2019-Present===
Files and Folders opened in the Google Drive for the 2019 convention cycle and moving forward, will follow a Year => Executive Branch => Department => File structure.

==Creating Files==
When creating new files in Google Drive, make sure to follow these steps:
#Identify the correct department your file belongs in
#Check to make sure you aren't creating a duplicate of an existing file
#Name your file something simple and descriptive (If we don't know what your file is, we can't use it!)

Google Drive

2017-12-12T20:48:00Z

Carthage: Google Drive is the primary storage space for all annual documents, forms, and other media.

Google Drive is the primary storage space for all annual documents, forms, and other media.

==Folder Structure==
The files and folders in Google Drive follow a hierarchy which allows for quick location of important information.

===2012-2018===
Files and Folders opened in the Google Drive between 2012 and 2018 followed a Department => Year => File structure.

===2019-Present===
Files and Folders opened in the Google Drive for the 2019 convention cycle and moving forward, will follow a Year => Executive Branch => Department => File structure.

==Creating Files==
When creating new files in Google Drive, make sure to follow these steps:
#Identify the correct department your file belongs in
#Check to make sure you aren't creating a duplicate of an existing file
#Name your file something simple and descriptive (If we don't know what your file is, we can't use it!)